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#How to create email group in outlook 2016 how to#
#How to create email group in outlook 2016 plus#

Tools-> Options…-> button E-mail Options…-> button Advanced E-mail Options…-> option: Allow comma as address separator Note: If you get an error when pressing OK and Outlook complains about not being able to resolve a contact, the issue is most likely caused by your system not allowing the comma (, ) as a separator character.

Open your Distribution List or create a new one via.

Select all the names and addresses but make sure you do not select the “To:” or “CC:” text itself (don’t worry about any extra spaces though).

In the “Internet headers” box at the bottom, scroll down until you see the list of email addresses for the To or CC field.

Right click on the message in the message list and choose “Message Options…”.

You can still achieve the same via a slight detour Unless all these addresses have been added to an Address List in your Address Book already (like the Global Address List of an Exchange account), this will result in unresolved names. The above trick will not work in Outlook 2007 as the copy command there will only copy the listed names and not the actual underlying email addresses. Via the right click menu, you can easily select and copy all recipient addresses from a message. You can repeat the steps above if multiple addresses have been added to both the To and CC fields.

Press OK and the addresses will be added to the Contact Group.

Press CTRL+V to paste the copied addresses.

Place your cursor in the field next to the “Members->” button.

Press the “Add Members” button and select “From Address Book”.

(or use the keyboard shortcut CTRL+SHIFT+L)

Open your Contact Group or create a new one via.

Now that all the recipients are highlighted, press CTRL+C to copy them or right click on the selected addresses and choose Copy.

From the context menu that pops-up, choose Select All.

Right click on a recipient in the message header in the Reading Pane.

Outlook 2010, 2013, 2016, 2019 and Office 365Ĭreating a Contact Group from the recipient list of a message goes quite quickly in Outlook 2010 and later You can create a Contact Group (as Distribution Lists are called in Outlook 2010 and later) directly from the recipient list of the message but depending on your Outlook version and settings, you might need to take some additional steps. Is there an easy way I can create a Distribution List directly from the message or do I have to manually add everybody (I hope not.)? Creating a Contact Group from the recipient list of a message goes quite quickly in Outlook 2010 and later Right click on a recipient in the message header in the Reading Pane. As we're all going to work on the same project, I want to create a Distribution List containing these people. Outlook 2010, 2013, 2016, 2019 and Office 365. Just type the group names into the three mail fields.I've received a message with a lot of people in the To and CC field. Now you have three groups, sending a mass email is a lot faster. That puts the CC entry above the BCC version. The CC group has a space between the colon and ‘CC’.

#How to create email group in outlook 2016 plus#

One for the main or TO recipients plus others for CC and BCC. The fix is fairly simple, make three Groups with similar names. In the compose email window, let’s add a personalized Greeting. When you Click OK, a new ‘compose email’ will open up. Set the Message subject line to whatever subject you want the email to have. Ideally, Microsoft would make a Contact Group with TO, CC and BCC combined but that’s not likely any time soon (Microsoft, please prove us wrong). At the bottom, Set the Document Type to Form Letters, and Merge To E-mail. Often broadcast emails go to three groups:ĬC: secondary recipients, also visible to all.īCC: people who get the email but recipients don’t know that, the ‘Blind Carbon Copy’.Ĭontact Groups have no way to handle that, it’s a single group only. That’s how it works in Microsoft demos and training but the Real World is more complicated. The problem with Contact Groups is they are limited to a single mail field only, usually the TO field. Instead of entering all the names in the TO box, just type in the Group name instead. In this example we have a list of favorite bookmakers, known in some circles as turf accountants or bookies.Ĭontact Groups make sending out an email easy. For example groups like: ‘Regional Managers’, ‘Branch Staff’, ‘Neighbours’, ‘Club members’ etc. They are often used in business but are also useful for individuals or families. Outlook Contact Groups are a way to combine a list of contacts under a single name.

#How to create email group in outlook 2016 how to#

Here’s how to make Outlook Contact Groups work with both CC and BCC’s as well.